SEEDS OF THE WILLISTONS INC
Healthcare Credentialing Coordinator
Part Time • Williston Park, NY
Benefits:
- 401(k)
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Vision insurance
Healthcare Credentialing & Front Office Coordinator
Benefits / Perks
- Flexible schedule
- Great family-style work environment
- 401(k) with employer match
- Health, dental, and vision benefits available
- Career advancement opportunities
- Opportunity to grow into a front office management role
Job Summary
We are a growing, family-style speech and occupational therapy practice that has been a trusted part of the community for over 20 years. As we continue to expand our insurance-based services, we are looking for a dedicated Healthcare Credentialing & Front Office Coordinator to join our team.
This position will focus heavily on provider credentialing, insurance enrollment, payer follow-up, and maintaining accurate credentialing records. The role will also support our front office team with insurance intake, eligibility verification, scheduling support, and overflow administrative responsibilities.
For the right candidate, this role has the potential to grow into a larger leadership position within the front office as the practice continues to expand.
Responsibilities
- Maintain accurate records of provider credentials, licenses, insurance enrollments, and payer approvals
- Track expiration dates for provider licenses, credentials, CAQH profiles, and required documentation
- Organize and maintain copies of all provider licenses, certifications, and credentialing documents
- Complete and submit new credentialing and re-credentialing applications
- Follow up with insurance companies regarding credentialing status, missing documentation, approvals, and effective dates
- Assist with insurance intake for new clients, including collecting insurance information and verifying benefits
- Help identify and resolve credentialing or payer enrollment issues that may delay billing or payment
- Maintain a high level of confidentiality with provider, client, and insurance information
- Support the front office with overflow responsibilities, including phones, scheduling, client communication, and administrative tasks
- Work closely with ownership, billing staff, and the front office team to improve systems and processes
Qualifications
- Experience with healthcare credentialing, payer enrollment, and insurance follow-up required
- Experience with claims, eligibility, or provider enrollment for insurance plans such as Anthem Blue Cross Blue Shield, United Healthcare, Aetna, Cigna, EmblemHealth, GHI, 1199, Northwell Health, and similar payers strongly preferred
- Knowledge of healthcare credentialing and licensing requirements preferred
- Strong attention to detail and ability to track multiple deadlines
- Excellent organizational and follow-up skills
- Experience using Microsoft Excel and general office software
- Ability to multitask in a busy healthcare office environment
- Ability to work independently while also supporting a team
- Strong communication skills, both written and verbal
- Professional, dependable, and able to handle confidential information appropriately
Ideal Candidate
The ideal candidate is someone who understands that credentialing is not just paperwork — it directly affects whether providers can see clients, whether claims can be paid, and whether the practice can grow. We are looking for someone who is organized, detail-oriented, proactive, and comfortable following up with insurance companies until issues are resolved.
This is a great opportunity for someone who wants to become an important part of a growing healthcare practice and potentially move into a larger front office leadership role over time.
Compensation: $20.00 - $40.00 per hour
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